Phantom Technology Solutions Blog

Phantom Technology Solutions has been serving the Indiana area since 2010, providing IT Support such as technical helpdesk support, computer support and consulting to small and medium-sized businesses.

How to Manage External File Sharing in Teams

How to Manage External File Sharing in Teams

Inviting guests and external users to your Microsoft Teams meetings is often necessary to fully utilize the platform's collaboration features. However, it's crucial to handle guests and external users with care, especially given the current focus on cybersecurity.

Today, we want to share some important considerations for managing external users and guest access in Microsoft Teams.

Microsoft Teams, Guest Access, and Managing External Users

Microsoft Teams is a powerful collaboration tool, and your organization needs policies to ensure only authorized individuals have access. Teams is not just for meetings; it also facilitates real-time resource sharing. Therefore, careful implementation is essential for maintaining security.

Here are some critical questions to ensure your Teams solution is both secure and functional:

Does Your Business Review Guests and Access?

It's vital to have a policy for reviewing who has access to your information. This is important because:

  • Project requirements evolve.
  • Staffing levels change.
  • Controlling access prevents the risk of cyberattacks, theft, or sabotage.

Does Your Business Control Guest Team Invites?

Consider whether you have a policy on who can send guest invitations. If not, you might face issues if an unauthorized person sends an invite to a wrong individual, potentially leading to a security breach.

What Can Guests Access in Teams?

There's a distinction between guest access and external sharing. External sharing allows collaboration via a shared link, while guest access grants broader access to team information. Controlling what guests can access is essential to protect your critical resources.

We Can Help You Deploy and Set Up Microsoft Teams

Phantom Technology Solutions can assist your business in managing all aspects of Microsoft Teams, including external users and guest access. We provide guidance throughout the implementation process or at any stage you require. Contact us today at (800) 338-4474 to learn more.

Tip of the Week: Build a Sticky Note System in One...
Help Your Employees Understand the Value of Techno...


No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Wednesday, July 17, 2024

Captcha Image

Latest Blog

With social media becoming a major part of how society communicates, there’s no better time to discuss how to stay safe while you’re using these significant mediums. Whether you enjoy social media or are against it, there’s no denying that ...

Contact Us

Learn more about what Phantom Technology Solutions
can do for your business.

Phantom Technology Solutions
5097 N 600 E
Rolling Prairie, Indiana 46371

FAX: 574-968-1790

Account Login